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Complete privacy policy  (PDF, 263 KB)

1. Introduction

The Tertiary Education Quality and Standards Agency (TEQSA) is Australia’s independent national quality assurance and regulatory agency for higher education.

Our purpose is to protect student interests and the reputation of Australia’s higher education sector through a proportionate, risk-reflective approach to quality assurance that supports diversity, innovation and excellence.

The Tertiary Education Quality and Standards Agency Act 2011 (TEQSA Act) which established us as an agency, calls for us to:

• register regulated entities as higher education providers and accredit their courses of study
• conduct compliance and quality assessments
• conduct re-accreditation assessments of courses developed by providers without self-accrediting authority
• provide advice and make recommendations to the Commonwealth Minister responsible for Education on matters relating to the quality and regulation of higher education providers
• cooperate with similar agencies in other countries
• collect, analyse, interpret and disseminate information relating to quality assurance practice and quality improvement in higher education
• to investigate and take action against individuals or organisations offering or advertising commercial academic cheating services to students at Australian higher education providers.

More information is available on the TEQSA website.

1.1. Who should read this privacy policy?

You should read this privacy policy if you are:

• a student
• a higher education provider
• a professional accreditation body
• a contractor, consultant, or supplier of goods or services to us
• a person whose information may be given to us by a third party, including other Australian Government agencies
• a current or past employee
• a person seeking employment with us, or
• any other individual whose personal information we may collect, hold, use and disclose from time to time.

1.2. Purpose of this privacy policy

The purpose of this privacy policy is to:

• describe the types of personal information that we collect, hold, use and disclose
• outline our personal information handling practices
• explain our authority to collect your personal information, why it may be held by us, how it is used and how it is protected
• notify whether we are likely to disclose personal information to overseas recipients and, if possible, to whom
• provide information on how you can access your personal information, correct it if necessary and complain if you believe it has been wrongly collected or inappropriately handled.

This privacy policy has been developed to follow the ‘layered policy’ format, which means that it offers layers of greater or lesser detail so people can read as much as they wish and find what they need fast.

For a snapshot of our personal information handling practices, please go to the Condensed Privacy Policy. This offers an easy-to-understand summary of:

• how we collect, use, disclose and store your personal information
• how you can contact us if you want to access or correct personal information we hold about you or complain if you believe it has been wrongly collected or inappropriately handled.

Full details of these practices are contained in this document.

1.3. Privacy Act 1988

TEQSA, including its employees, contractors and agents, is subject to the Privacy Act 1988 (Cth) (the Privacy Act) and to the requirements of the Australian Privacy Principles (APPs) contained in Schedule 1 of the Privacy Act.

The APPs regulate how federal public sector agencies and certain private sector organisations can collect, hold, use and disclose personal information and how you can access and correct that information.

The APPs only apply to information about living individuals, not information about corporate entities such as businesses, firms or trusts. Detailed information and guidance about the APPs can be found on the Office of Australian Information Commissioner website.

1.4. Information covered under this privacy policy

This privacy policy has been developed in accordance with Australian Privacy Principle 1 and embodies our commitment to protecting the personal information we collect, hold, use and disclose.

This privacy policy is not intended to cover our handling of commercially sensitive information or other information that is not defined in the Privacy Act as personal information.

‘Personal information’ means any information (or an opinion) about an identified individual or an individual who is reasonably identifiable, whether true or not and whether recorded in a material form or not.¹

‘Sensitive information’ is a subset of personal information and includes information about your health, genetics, biometrics or disability, racial or ethnic origin, religious, political or philosophical beliefs, professional association or trade union memberships, sexuality or criminal record.² Additional requirements apply to the collection and handling of sensitive information.

2. Our personal information handling practices

2.1. Collection of personal information

Personal information may be collected directly by us, or by people or organisations acting on our behalf (e.g. contracted service providers). It may be collected directly from you, or on your behalf from a representative you have authorised.

We may also obtain personal information collected by other Australian Government departments or agencies, higher education providers, other third parties, or from publicly available sources. This will only occur where you consent, where it is unreasonable or impractical to collect the information only from you, or where we are required or authorised to do so by law.

We will only collect information for a lawful purpose that is reasonably necessary or directly related to one or more of our functions and activities, or where otherwise required or authorised by law.

2.2. Types of personal information collected by us

We collect and hold a broad range of personal information in records relating to:

• performance of our legislated regulatory and quality assurance functions
• employment and personnel matters for our employees, labour hire workers, contractors and consultants
• management of contracts and consultancy arrangements
• communication and engagement with the sector
• requests made to us under the Freedom of Information Act 1982 (Cth) (FOI Act) or the Privacy Act
• the provision of legal advice by internal and external lawyers.

This personal information may include but is not limited to:

• your name, address, signature and contact details (e.g. phone, email and fax)
• photographs, video recordings and audio recordings of you
• information about your personal circumstances (e.g. marital status, age, occupation, accommodation, social media accounts and relevant information about your partner or children)
• information about your financial affairs (e.g. payment details, bank account details and information about business and financial interests)
• information about your identity (e.g. date of birth, country of birth, passport details, visa details, driver licence)
• information about your employment (e.g. position title, position responsibilities, term of appointment, work history, referee comments, remuneration)
• information about your background (e.g. educational qualifications and history, honorifics, the languages you speak and your English proficiency)
• information about your studies and training (e.g. campus of study, scholarships, academic records or testamurs)
• government or other identifiers (e.g. AGS Number, tax file number, Unique Student Identifier, student identification number or internet protocol address).

2.3. Collection of sensitive information

In carrying out our functions and activities we may collect personal information that is sensitive information (see section 1.4 of this privacy policy). The APPs impose additional obligations on us when collecting, using or disclosing sensitive information. We may only collect sensitive information from you:

• where you provide your consent and the information is reasonably necessary for, or directly related to, TEQSA’s functions or activities; or
• where required or authorised by law.³

We may collect sensitive information for the purposes of human resource management and responding to inquiries by courts, tribunals and other external review bodies.

This sensitive information may include but is not limited to:

• information about your health (e.g. physical and mental health, disabilities, gender, dietary requirements or accessibility needs)
• information about your racial or ethnic origin, religious beliefs or affiliations, sexual orientation or practices, or criminal record
• information about your political opinions or membership of any political association(s)
• information about your membership of any professional or trade association(s) or union(s).

2.4. Collection of unsolicited information

Sometimes personal information is not sought by us but is delivered or sent to us by either the individual or a third party without us having requested it. This information is considered ‘unsolicited’.

Where unsolicited information is received by us, we will, within a reasonable period, determine whether that information is directly related to one or more of our functions or activities. If this cannot be determined, we may, as soon as practicable and in accordance with the Archives Act 1983 (Archives Act) and the Privacy Act, destroy or de-identify the information. If this can be determined we will notify you of the purpose of collection and our intended uses and disclosures according to the requirements of the APPs, unless it is impracticable or unreasonable for us to do so.

2.5. Remaining anonymous or using a pseudonym

You may wish not to identify yourself or to use a different name (pseudonym) when interacting with us.

In some cases, you will be able to remain anonymous or use a pseudonym, however, there will be occasions where it will be impractical for you to remain anonymous or use a pseudonym and, where appropriate, we will advise you accordingly. For example, if you do not identify yourself TEQSA may be unable to investigate and resolve a complaint you have or complete an assessment or investigation related to compliance with its procedures or policies.

There may also be situations where TEQSA is required or authorised by law to deal only with an identified individual, in which case it may be necessary for you to identify yourself.  For example, it would be difficult for TEQSA to give you access to your personal information under the Privacy Act or other legislation such as the FOI Act if you did not provide enough identification to satisfy TEQSA that the relevant personal information was related to you.

2.6. Information collected by our contractors

Under the Privacy Act, we are required to take contractual measures to ensure that contracted service providers (including subcontractors) comply with the same privacy requirements applicable to us. When TEQSA enters into agreements with contracted service providers, it imposes contractual obligations on providers to ensure they comply with relevant privacy obligations when collecting, using, disclosing and holding personal information relating to TEQSA’s activities.

2.7. Storage and data security

2.7.1. Storage

We store personal information in a range of paper-based and electronic records. Some electronic records may be stored in the cloud, including in cloud-based systems provided or utilised by our contractors and third-party providers.

Storage of personal information (and the disposal of information when it is no longer required) is managed in accordance with the Australian Government’s records management regime, including but not limited to the Archives Act, records authorities, general disposal authorities and other whole-of-government policies or standards issued by the National Archives of Australia.

2.7.2. Data security

We take all reasonable steps to protect the personal information held in our possession against loss, unauthorised access, use, modification, disclosure or misuse.

Access to your personal information held by us is restricted to authorised persons who are TEQSA employees or contractors, on a need-to-know basis.

Electronic and paper records containing personal information are protected in accordance with Australian Government security policies, including the Australian Government’s Protective Security Policy Framework and the Australian Signals Directorate’s Information Security Manual.

2.8. Data quality

We take all reasonable steps to ensure that the personal information we collect is accurate, up-to-date, complete, relevant and not misleading.

These steps include responding to requests to correct personal information when it is reasonable and appropriate to do so. For further information on correcting personal information see section 3 of this privacy policy.

Audits and quality inspections may be conducted from time to time to ensure the accuracy and integrity of information, and any systemic data quality issues are identified and resolved promptly.

2.9 Purposes for which information is collected, held, used and disclosed

We collect, hold, use and disclose personal information for a variety of different purposes including to:

• perform our legislated regulatory and quality assurance functions
• perform our management, employment and personnel functions and responsibilities in relation to our staff and contractors
• manage contracts and consultancy arrangements
• administer requests received by us under the FOI Act or the Privacy Act
• manage correspondence and engagement with stakeholders, members of the higher education sector and the public
• obtain legal advice from internal and external lawyers.

Our legislated functions under the TEQSA Act include, but are not limited to:

• assessing applications of higher education providers for registration, renewal of registration, course accreditation, and renewal of course accreditation
• conducting assessments of compliance
• notifying and generally communicating with prospective and registered higher education providers in relation to TEQSA’s regulatory functions
• collecting and retaining student records following a provider ceasing to operate (and to allow students and providers to request access).

Our legislated functions under the Education Services for Overseas Students Act 2000 (ESOS Act) include, but are not limited to:

• assessing applications for Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) registration and renewal of CRICOS registration
• assessing applications to make changes to CRICOS registration, including making changes or adding courses, locations, student capacity and third-party arrangements
• monitoring compliance with all requirements under the ESOS Act and related legislation, and acting where there is non-compliance or risks of non-compliance.

We use and disclose personal information for the primary purposes for which it is collected.

We will only use your personal information for secondary purposes where we are able to do so in accordance with the Privacy Act. This may include where you have consented to this secondary purpose, or where the secondary purpose is related (or if sensitive information, directly related) to the primary purpose and you would reasonably expect us to use or disclose the information for the secondary purpose, where it is required or authorised by law or where a permitted general situation exists such as to prevent a serious threat to safety.

Likely secondary purposes for which we may use or disclose your personal information include but are not limited to quality assurance, auditing and reporting.

2.10. Our online services

When you use TEQSA’s online services, our servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your server address, your top-level domain name, the date and time of the visit to the site, the pages accessed and documents viewed, the previous sites visited, and the browser type, browser language, and one or more cookies that may uniquely identify your browser. The information does not contain anything that identifies individuals.

2.11. Disclosure of personal information overseas

It is unlikely the records we hold that contain personal information will be disclosed to any overseas recipients. However, where TEQSA does so, we will ensure that appropriate steps are taken to comply with Australian Privacy Principle 8.⁴

2.12. Unauthorised access, use or disclosure of personal information

We will take seriously and deal promptly with any unauthorised access, use or disclosure of personal information.

The Notifiable Data Breaches (NDB) scheme in Part IIIC of the Privacy Act, which commenced on 22 February 2018, generally requires agencies and organisations to notify individuals whose personal information is involved in a data breach that is likely to result in serious harm to those individuals. These entities are also required to notify the Office of the Australian Information Commissioner. We comply with the NDB scheme when dealing with these types of data breaches.

TEQSA also has regard to relevant guidance material issued by the Office of the Australian Information Commissioner, including the ‘Data breach preparation and response - a guide for organisations and agencies to help them prepare for and respond to a data breach in line with their obligations under the Privacy Act’, when responding to any incidents involving the unauthorised access of, use or disclosure of personal information.

3. Accessing and correcting your personal information

3.1. How to seek access to and correction of personal information

You have a right under the Privacy Act to access personal information we hold about you.

You also have a right under the Privacy Act to request corrections of any personal information that we hold about you if you think the information is inaccurate, out-of-date, incomplete, irrelevant or misleading.

To access or seek correction of personal information we hold about you, please contact us using the contact details set out at section 6.1 of this privacy policy.

3.2. Our access and correction process

If you request access to, or correction of, your personal information, we must respond to you within 30 calendar days.

While the Privacy Act requires that we give you access to, or correct, your personal information on request, it does set out circumstances in which we may refuse you access or decline to correct your personal information.

If we refuse to give you access or decline to correct your personal information we will provide you with a written notice which, among other things, gives our reasons for refusing your request.

It is also possible to access and correct documents held by us under the FOI Act. Further information about how to make an FOI application is available on the Freedom of Information page of our website. You can also contact our FOI team at foi@teqsa.gov.au.

3.3. If you are unsatisfied with our response

If you are unsatisfied with our response, you may make a complaint, either directly to us (see section 5 below), or you may wish to contact:

• the Office of the Australian Information Commissioner at enquiries@oaic.gov.au or phone 1300 363 992
• the Commonwealth Ombudsman by lodging a Complaint Form online or phone 1300 362 072.

4. Privacy impact assessments

4.1. What is a privacy impact assessment

A privacy impact assessment (PIA) is a systematic assessment of a project that identifies the impact that the project might have on the privacy of individuals, and sets out recommendations for managing, minimising or eliminating that impact.

4.2. When we conduct privacy impact assessments

The Privacy (Australian Government Agencies — Governance) APP Code 2017 (Privacy Code) requires us to undertake a PIA in certain instances and to maintain a register of those PIAs from 1 July 2018. In accordance with the Privacy Code, we publish a version of our PIA register on our website.

5. Privacy complaints

5.1. How to make a privacy complaint

If you think we may have breached your privacy you may contact us to make a complaint using the contact details set out at section 6.1 of this privacy policy. In order to ensure that we fully understand the nature of your complaint and the outcome you are seeking, we prefer that you make your complaint in writing.

Please be aware that it may be difficult to investigate or respond to your complaint if you provide insufficient detail. You may submit an anonymous complaint, however if you do it may not be possible for us to provide a response to you.

5.2 Our privacy complaint handling process

We are committed to quick and fair resolution of complaints and will ensure your complaint is taken seriously and investigated appropriately. You will not be victimised or suffer negative treatment if you make a complaint.

For further information about our complaint handling process please read our Complaints about TEQSA policy.

5.3. If you are unsatisfied with our response

If you are not satisfied with the way we have handled your complaint in the first instance, you may contact the Office of the Australian Information Commissioner to refer your complaint for further investigation. Please note that the Information Commissioner may not investigate if you have not first brought your complaint to our attention. 

Office of the Australian Information Commissioner

Phone: 1300 363 992
Email: enquiries@oaic.gov.au
Post: GPO Box 5288, Sydney NSW 2001

6. Contact us

6.1. General enquiries, complaints, requests for access or correction

If you wish to:

• query how your personal information is collected, held, used or disclosed by us
• ask us questions about this privacy policy
• request access to or seek correction of your personal information
• make a privacy complaint

please contact us:

By mail:
Privacy Contact Officer
Tertiary Education Quality and Standards Agency
GPO Box 1672
Melbourne VIC 3001

By email:
foi@teqsa.gov.au

By phone:
1300 739 585

6.2. Availability of this privacy policy

If you wish to access this privacy policy in an alternative format (e.g. hard copy) please contact us using the contact details set out at section 6.1 above. This privacy policy will be made available free of charge.

7. Privacy policy updates

This privacy policy will be reviewed at least annually and updated as required.

Date policy last updated: December 2025

Notes

1. See section 6 of the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles (APP) Guidelines issued by the Office of the Australian Information Commissioner.
2. As above.
3. Australian Privacy Principle 3.4 provides for specific circumstances in which the collection of sensitive personal information is authorised.
4. For further information on cross-border disclosure of personal information, see Chapter 8 of the APP Guidelines issued by the Office of the Australian Information Commissioner.

Document control information

Document Name: Privacy Policy
Document owner: General Counsel
Version: 4
Approval date: 11 December 2025
Next review date: 11 December 2026
Approver: Accountable Authority

Body

Use this guide when applying to be registered as a higher education provider for the first time.

This guide should be read before you submit your application through TEQSA’s online portal. Note: TEQSA portal access will only be granted to a prospective provider once TEQSA deems a provider’s impending application to be sufficiently developed. 

Section A: Background

Purpose

This guide provides information about the process new providers need to follow when applying to the Tertiary Education Quality and Standards Agency (TEQSA) to be registered as a higher education provider for the first time. It covers applications for:

• initial registration, and
• initial course accreditation.

Applications from new providers are considered under Part 3, Division 1 of the Tertiary Education Quality and Standards Agency Act 2011 (TEQSA Act). Applications for course accreditation are considered under Part 4 of the TEQSA Act.1

Each new provider will need to demonstrate that they meet the relevant Standards contained in Part A of the Higher Education Standards Framework (Threshold Standards) 2021 (HES Framework). All new providers need to meet all the criteria for the Higher Education Provider Category (Part B1.1), and new providers applying for one of the University categories (Parts B1.1-1.4) will need to meet the additional criteria for the relevant categories.

An application for registration as a higher education provider must be accompanied by an application for accreditation of at least one course of study.

The Standards and corresponding evidence requirements that apply to an initial application for registration and course accreditation are outlined in the tables of evidence in Appendix A of this guide. Appendix A Table 1 identifies the relevant Standards that apply for initial registration when compared to an initial course accreditation application.

Application-specific evidence requirements will be documented by TEQSA in the form of the Confirmed Evidence Table for Registration and the Confirmed Evidence Table for Initial Course Accreditation. These Confirmed Evidence Tables will be sent to you. The TEQSA financial forecast template will also be sent to you.

For assistance in understanding the requirements of the HES Framework, new providers should refer to the guidance on TEQSA’s website in the first instance, which includes an overview of each Domain of the HES Framework and detailed guidance notes on particular topics.

University categories

There is a related application guide for new providers wishing to apply for registration in one of the university categories. New providers must read this guide and consult TEQSA before preparing an application for registration in a university category for the first time.

Section B: Overview of application process

Process overview

Stage 1 — At least six months prior to submission, contact TEQSA to clarify application evidence requirements	Applicant and TEQSA
Stage 2 — Submit your application to TEQSA in the approved form, with the required evidence (based on the relevant Confirmed Evidence Table) and the preliminary assessment fees	Applicant
Stage 3 — Preliminary Assessment by TEQSA TEQSA makes an initial assessment of the applications and confirms to the applicant whether they have applied in the appropriate category and whether any further documentation needs to be provided before a substantive assessment can be made. (Note: substantive assessment fee applies)	Applicant and TEQSA
Stage 4 — Substantive Assessment by TEQSA After payment of fee(s), TEQSA staff assess the application and document their findings.  This stage may involve TEQSA making additional requests for information	TEQSA
Stage 5 — The assessment team makes recommendations to the TEQSA decision maker	TEQSA
Stage 6 — Decision is made TEQSA notifies the provider of the outcome of the assessments	TEQSA
Stage 7 — If TEQSA registers the applicant and accredits its course(s), TEQSA enters the details on the National Register	TEQSA

Stage 1: Clarify application requirements

1.1 Pre-submission liaison

It is essential to contact TEQSA at least six months before starting to prepare applications for initial registration and course accreditation, using the new.registration.enquiries@teqsa.gov.au mailbox.

TEQSA will respond to your enquiry and provide further information to guide the development of your applications. Follow up enquiries to support the development of your applications should also be made using the new.registration.enquiries@teqsa.gov.au mailbox. 

Approximately three months prior to submitting your applications, contact TEQSA to arrange a pre-submission meeting. The purpose of this meeting is to discuss your plans and progress, and raise any queries relating to the finalisation of your applications. After the pre-submission meeting, TEQSA will send you an application form for access to the provider portal, through which you will be able to submit your applications, including supporting evidence. 

1.2 Evidence requirements

All applications for registration and course accreditation should include specific items of evidence with reference to the generic lists in Tables 2-4 in Appendix A. Providers should note that the lists of evidence in the tables are indicative. TEQSA will establish a final list of evidence for each application using the Confirmed Evidence Table for Registration and the Confirmed Evidence Table for Initial Course Accreditation. The tables of evidence are quite extensive, as TEQSA will not have any prior experience with your organisation to draw on.

The tables cover:

• Criteria for Classification of Higher Education Provider Categories
• Applicable Standards for Registration
• Applicable Standards for Course Accreditation.

There will be separate online application forms in the portal to complete and submit for registration and for each course accreditation. These forms are structured around the relevant Standards for each application. In general, plans, policies and procedures will be most relevant to the application for registration, whereas course-specific information will be relevant to the applications for course accreditation. For example, admissions policies and procedures will be assessed in relation to the application for registration, whereas information about selection criteria for specific courses would be included in course documentation and assessed in relation to an application for course accreditation. Appendices D and E list additional information and evidence you will be required to enter into the online forms for the registration and course accreditation applications.

1.3 Application for CRICOS registration

Applications for CRICOS registration are normally made after registration as a higher education provider has been approved. To be approved for registration on CRICOS, a provider must provide evidence that it meets the requirements of the Education Services for Overseas Students Act 2000 (ESOS Act) and the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2018 (National Code). For further information or assistance, please refer to the How to apply for CRICOS registration page, or contact the CRICOS team at cricos@teqsa.gov.au.

Stage 2: Submit application to TEQSA

2.1 Submitting your application

The provider portal makes it easy for you to develop your applications, allowing you to work on them progressively online and submit them to TEQSA when you have finished. You can generate a PDF version of your application at any time to see how your application is progressing. You can edit your evidence (including by deleting documents) in any section, up until your application is submitted. You can also respond to information requests from TEQSA and submit any additional evidence via the portal.

In your applications, you are encouraged to provide URLs and hyperlinks to your website and learning management systems (LMS). It is expected that the basis for much of your evidence will be documentation that will be used for internal purposes, and that documentation is not developed only for the purposes of your submission to TEQSA. The portal acts as a document repository and you may be able to use documents saved to the portal again in future TEQSA applications, where they are still current.

When your applications are complete, you must submit them to TEQSA via the provider portal. Be sure to include:

• your required information and evidence
• the completed Confirmed Evidence Table for each application, updated by you with the document titles/URL details for the specific evidence provided in the online form. Such evidence should use the naming conventions described in the guidance note on Naming Conventions for Evidence (available on TEQSA’s website as well as in the online application form)
• a signed declaration.

After you submit your application you will receive an itemised invoice as final confirmation of your application and request for payment. Note that TEQSA does not have an online payment facility.

TEQSA will only start assessing your application after it has been submitted and TEQSA has received your application fees. Once your applications have been submitted and fees paid, you will be assigned an Assessment Manager.

Ensure that your application includes:

• all required evidence as outlined in your Confirmed Evidence Tables
• clearly labelled evidence (i.e. documents and/or URL links using the naming conventions described in the guidance note on Naming Conventions for Evidence) so that TEQSA can easily locate and reference them
• references to relevant sections in longer documents.

Access supporting material about applying for initial registration and course accreditation. Access supporting material relating to the new HES Framework.

2.2 Payment of assessment fees

In order for assessment of both your registration and course accreditation applications to commence, you must pay your assessment fee(s) when you receive an invoice from TEQSA. A fee is payable at both the preliminary assessment stage and at the substantive assessment stage. These fees are not refundable in the event that an applicant withdraws the application.

The application fees do not attract GST. A fee schedule is available at TEQSA fees.

TEQSA’s ABN is: 50 658 250 012.

Stage 3: Preliminary assessment

TEQSA will undertake a preliminary assessment to check if you have provided all the required evidence as outlined in Stage 1. Within 30 calendar days of receiving your application and your preliminary assessment fee, your Assessment Manager will advise you whether your application (including the required evidence) is complete. The application will only be valid, and TEQSA will only proceed to the substantive assessment stage, where the requirements of sections 18(3) and 46(2) of the TEQSA Act are met. These sections state that applications for registration within a particular provider category and for initial course accreditation must be:

• in the approved form (the online application form provided in the TEQSA provider portal), and accompanied by:
  • any information, documents and assistance that TEQSA requests, and
  • the relevant fee.

Note that a complete application for registration must be accompanied by an application for accreditation of at least one course of study.

You will then need to decide whether to proceed with the application process. If you decide to proceed, the substantive assessment fee must be paid.

If TEQSA determines that an application is not valid, you will be informed of the reason(s) and provided with the opportunity to address the concern(s).

Stage 4: Substantive assessment

TEQSA will undertake a substantive assessment of your applications upon receipt of your substantive application fee. TEQSA Assessment Managers will use a range of methods to ascertain whether the evidence submitted confirms that the applicant meets the relevant Threshold Standards.

TEQSA may assess the application against all registration standards and category criteria in the HES Framework or, where TEQSA considers that a decision is capable of being made on an assessment of a subset of these Standards, TEQSA may assess the application against particular Standards.

4.1 Requests for further information

In some cases, TEQSA may request further information, documents, or assistance during the substantive assessment stage as questions arise. For example, your Assessment Manager may need to clarify aspects of your evidence or documentation or how certain policies and procedures will be implemented in practice.

4.2 Use of experts

TEQSA may obtain input from a number of external experts to inform the analysis of specific parts of the application and where appropriate, to assist TEQSA to prepare draft findings. Experts' reports form part of the evidence TEQSA will consider in its assessment process and decision making.

Wherever TEQSA uses external experts as part of the assessment process, you will be given an opportunity to state whether you consider any of the experts as having a conflict of interest in relation to your application. TEQSA will take this into account before engaging any experts.

4.3 Provider visits

TEQSA may visit one or more of your proposed delivery sites or headquarters. At this visit, TEQSA may inspect facilities, equipment and resources, or clarify how relevant procedures, policies and operations are to be implemented. Provider visits are a mechanism for collecting evidence, and TEQSA will use observations and discussions held at a provider visit in its assessment and decision making to supplement or validate your written evidence. At the provider visit, TEQSA may interview various groups including staff and members of corporate and academic boards.

Your Assessment Manager will consult with you in advance to:

• clarify the scope of assessment to be covered during the provider visit(s)
• ensure the date, timing and length of the visit(s) are appropriate
• share a program for the visit(s) and refine it with you
• arrange appropriate logistics, including the availability of key stakeholders, such as teaching staff, academic managers, and external advisors for the course of study.

Stage 5: Findings and recommendations

At the conclusion of the assessment, a report is prepared that includes recommendations to the TEQSA Commission about your application for registration and for course accreditation(s).

Stage 6: Commission decision

The TEQSA Commission will consider the recommendations arising from an assessment.

In reaching a decision, the TEQSA Commission will take into account the three basic principles for regulation outlined in the Process notes section of this guide.

The TEQSA Commission may decide to:

• approve an application
• approve an application and impose conditions on the registration and/or course accreditation, or
• reject an application.

Where a recommendation to reject an application or impose conditions is made, the TEQSA Commission will take into account any comments or information you have provided in support of your application.

6.1 Notifying you of the decision

TEQSA will send you a notice of decision within 30 calendar days of making a decision to grant or reject your application, which will include the details of any conditions placed on your registration or course accreditation(s). In some cases, TEQSA may also request further information in relation to the monitoring of your ongoing compliance with the HES Framework and/or may notify you of areas that may be explored further in future regulatory processes. TEQSA may also make observations about areas for improvement to support quality enhancement.

If an application has been rejected, or if conditions have been imposed on your registration or course accreditation(s), the notice of decision will be accompanied by a statement of reasons.

6.2 Review of decisions

Processes are in place to review certain decisions made by TEQSA. More information is available on our Review of TEQSA decisions page.

Stage 7: TEQSA updates the National Register

7.1 Public report

TEQSA normally publishes reports of decisions about provider registration and course accreditation to facilitate transparency of TEQSA’s processes, regulatory decisions and the reasons for those decisions.

A public report contains TEQSA’s decision and the reasons for the decision. This report is published on the National Register of Higher Education Providers after TEQSA has considered any feedback you may have given on a draft version provided to you.

TEQSA’s policy on public reports.

7.2 Updating the National Register

Where an application for an initial registration and course accreditation has been approved, a new entry will be made in the National Register of Higher Education Providers in the approved category. Where conditions are imposed on the registration of a provider and/or its courses, details of those conditions will also be published.

Updates to the National Register are published at least monthly.

Process notes

Assessment management approach

TEQSA will assign a particular staff member or members to assess an application once the application has entered the substantive assessment stage. Refer to the TEQSA Provider Registration Quick Process Guide for further information. 

Regulatory principles

Part 2 of the TEQSA Act requires TEQSA to comply with three basic principles of regulation, namely the principles of: regulatory necessity, reflecting risk and proportionate regulation. These principles underpin TEQSA’s decisions in relation to applications for registration or course accreditation.

Assessment timeframes

TEQSA will ordinarily advise you of the outcome of its assessment within nine months of payment of the substantive assessment fee. TEQSA will aim to complete the assessment within six months. However, this timeframe may be shorter or longer, subject to a range of factors that can impede or assist the process, such as:

• a provider’s known regulatory history including with other agencies such as ASQA, a provider’s related entities regulatory histories or outcomes of previous assessments directly relevant to the application
• the strength and relevance of evidence presented by the provider
• the risk of non-compliance with the HES Framework and the ability of the provider to mitigate those risks
• the time taken by the provider to respond effectively to requests for information, and
• the level of resourcing available to TEQSA.

Confidentiality and accuracy of information

TEQSA has statutory obligations in relation to confidentiality; however, it operates within a public accountability framework. Where a prospective higher education provider considers that its information should be treated as confidential by TEQSA the provider should contact TEQSA (new.registration.enquiries@teqsa.gov.au) or the TEQSA Assessment Manager (once assigned) before providing the information. View details about TEQSA’s approach to confidential information.

Please note that providing false or misleading information in an application is a serious offence under the TEQSA Act.

Document information

Version #	Date	Key changes
1.0	29 January 2012	New Guide
2.0	October 2012
2.1	July 2013
2.2	October 2013
2.3	October 2014
3.0	13 April 2016	Updated for the HESF 2015 and made available as beta version for consultation.
3.1	26 September 2016	Evidence tables updated and feedback from consultation incorporated.
3.2	10 October 2016	Appendix D replaced (Unit Outlines) with a TEQSA template and addition of Appendix F (Definition of a related entity).
3.3	3 November 2016	Appendices A (Tables 2-4) and D updated.
3.4	13 December 2016	Tables 3 (Domains 1 and 7) and Table 4 (Domain 3) updated.
3.5	20 January 2017	Wording updated to reflect HESF 2015 now in effect, references to the Confirmed Evidence Table for Renewal of Registration added, and minor clarifications made in relation to Guidance Note on Naming Conventions for Evidence.
3.6	2 February 2017	Appendix D updated to note that the abbreviated CV is required for the CEO and Academic Director only.
3.7	6 March 2017	Table 3 updated to reflect requirement of the schedule of planned course development for the next three years to be provided, and Appendix D updated to reflect requirement of the list of courses provided under other registration(s) to be provided to TEQSA as part of this application.
3.8	18 April 2017	Requirements for nested courses (Appendix E) clarified. Stage 4 updated for the streamlined approach and expanded use of experts. Table 3 updated for compliance with related legislation (including working with children requirements, if applicable). Table 4 updated to note that the evidence for Section 1.4 is covered in the evidence for course design (Section 3.1).
3.9	3 May 2017	Updated the evidence requirements for Domain 2 (for Standard 2.1.2) in Table 3. Relevant Standards and paragraphs of Standards in Table 4 updated (Domains 1, 2 and 7).
3.10	29 May 2017	Updated to reflect ‘if applicable’ Standards (Table 3) and to clarify note for Domain 1 in Table 4.
3.11	21 June 2017	Updates to Table 4 (clarification that the abbreviated CV is required for all academic staff for all employment types).
3.12	24 July	Update on references to confirmed evidence table and case managers in Stages 1 to 4. Addition that nested courses must be added to the application and paid for.
3.13	6 September 2017	Additional evidence required for Table 4 (Domain 3 Teaching), for copies of teaching materials and assessment tasks for at least one core unit of study.
3.14	22 February 2018	Clarification of unit outline evidence requirements.
3.15	12 March 2020	For course accreditation, prospective providers are now required to provide copies of teaching materials; assessment tasks and related rubrics, lecture content and tutorial tasks and solutions for all first year units of study. Legislative references were also updated for currency.
3.16	20 April 2021	Guidance regarding submission of evidence via URL clarified and reference to the TEQSA financial forecast template added. Reference in indicative evidence requirements to ‘all first-year units of study’ updated to ‘pre-confirmed sample of 6 to 8 units’ consistent with content in CETs. Whole document reformatted.
3.17	3 March 2026	Updated to reflect current processes during substantive assessment and removed reference of assessment table/finding tables.

Appendix A

Table 1. Summary of applicable Standards by application type

STANDARDS	REGISTRATION	ACCREDITATION
1. Student Participation and Attainment
1.1. Admission	*	*
1.2. Credit and RPL	*	*
1.3. Orientation and Progression	*	*
1.4. Learning Outcomes and Assessment		*
1.5. Qualifications and Certification		*
2. Learning Environment
2.1. Facilities and Infrastructure	*	*
2.2. Diversity and Equity	*	*
2.3. Wellbeing and Safety	*	* (if concurrent with ESOS Assessment)
2.4. Student Grievances and Complaints	*
3. Teaching
3.1. Course Design		*
3.2. Staffing	*	*
3.3. Learning Resources and Educational Support	*	*
4. Research and Research Training
4.1. Research	* (if applicable)	* (if applicable)
4.2. Research Training		* (if applicable)
5. Institutional Quality Assurance
5.1. Course Approval and Accreditation	*	*
5.2. Academic and Research Integrity	*
5.3. Monitoring, Review and Improvement	*	*
5.4. Delivery with Other Parties	* (if applicable)	* (if applicable)
6. Governance and Accountability
6.1. Corporate Governance	*
6.2. Corporate Monitoring and Accountability	*	6.2.1.i
6.3. Academic Governance	*
7. Representation, Information and Information Management
7.1. Representation	*	*
7.2. Information for Prospective and Current Students	*	*
7.3. Information Management	*	*

 

 

 

Table 2. HEP Category Criteria indicative evidence requirements (Part B 1.1)

CRITERIA	INDICATIVE EVIDENCE REQUIREMENTS
1. MEETING STANDARDS AND OFFERING AT LEAST ONE ACCREDITED COURSE	1. No evidence required in addition to the evidence required for all the other applicable Standards
2. HIGHER EDUCATION PURPOSE AND FREE INTELLECTUAL INQUIRY	1. Brief narrative overview (see Appendix B) 1.1. Refer to sections relevant to higher education purpose in (for example) constitution, strategic plan 1.2. Cross refer to evidence required for Standard 6.1.4
3. TEACHING AND LEARNING THAT ENGAGE WITH ADVANCED KNOWLEDGE AND INQUIRY	1. Brief narrative overview (see Appendix B) 1.1. Cross-refer to relevant features in course documentation and staffing at Standards 3.1.2, 3.2.1, 3.2.2 and 3.2.3 2. Policy documents on teaching and learning approach and/or teaching and learning plan or similar
4. SCHOLARSHIP AND RESEARCH	1. Framework of policy and procedures for development of scholarship 1.1. Cross refer to Standards 3.1.2, 3.2.1, 3.2.3, 4.1.2 and 4.2.2 (if applicable) 2. Framework of policy and procedures for research and research training (if applicable) 2.1. Cross refer to evidence required for Standards in Domain 4, Tables 3 and 4 below 3. Template position descriptions for academic leaders, academic staff members, and research-capable staff members 4. For any academic staff members appointed or identified so far, provide an aggregated list of scholarly and research output (using the TEQSA template for the aggregated list of scholarly and research output)

 

Table 3. Registration – indicative evidence requirements (Part A Domains 1-7)

STANDARDS	INDICATIVE EVIDENCE REQUIREMENTS
1. STUDENT PARTICIPATION AND ATTAINMENT 1.1-1.3	1. Overview of strategies, policies and procedures for admission, credit and RPL, and orientation and progression (see Appendix B) 2. Policies and procedures for: 2.1. admission, ensuring that admission policies and requirements will be fairly and consistently applied with transparent implementation 2.2. credit and recognition of prior learning, ensuring that these will be fairly and consistently applied to ensure the integrity of each course and ensure that students are positioned to achieve the required learning outcomes 2.3. valid assessment of student progress, including policies on: student progress assessment, including moderation of assessment identifying and supporting students at risk 2.4. assessment of English language proficiency 3. Contractual arrangements with students including pro-forma standard offers of admission to and acceptances by students, including fee change and refund policies and any documents or conditions incorporated by reference in student contracts 4. Planned orientation program(s) 5. Planned academic and other student support services (including study skills and English language) (cross-refer to Standard 2.3.3) Note: Evidence relating to the specification, alignment and assessment of learning outcomes is covered in the evidence for course design (Domain 3), required under the Course Accreditation Standards in Table 1 of the HES Framework.
2. LEARNING ENVIRONMENT 2.1-2.4	1. Overview of the learning environment (see Appendix B) 2. Certificate(s) of occupancy or equivalent for all buildings (reflecting the current use and layout of the building) that includes the legal capacity for each level of each building at any one time 3. A timetable for each proposed building showing the utilisation of each space per scheduled period during a normal week (including utilisation by other entities) 4. Plans and description of facilities, infrastructure and equipment, information technology and service/access continuity provisions (including floorplans and TEQSA template for floor space allocation) 5. Description of facilities made available for students for academic interactions outside of formal teaching (whether on campus or online), and framework for ensuring safety and security on-campus and online 6. Description of the arrangements for secure access to electronic information, and arrangements for access to adequate electronic communication services, supported by a description of the planned availability during periods of authorised access (allowing for reasonable outages for maintenance, and also allowing for exceptions for locations and circumstances that are not under the direct control of the provider)   7. Description of the nature and extent of student support services, and related analysis of student needs (specifying which are to be provided by the applicant and which are to be provided by third parties) 8. Policies and procedures for: 8.1. diversity and equity (including recruitment, admission, participation and completion), demonstrating specific consideration of Aboriginal and Torres Strait Islander peoples 8.2. monitoring of participation, progress and completion by identified student subgroups and use of the findings 8.3. management of critical incidents 8.4. addressing student grievances and complaints (may cross refer to related systems at Standards 6.1-6.3 and 7.3.3) 8.5. compliance with related legislation (including working with children requirements  if applicable)
3. TEACHING 3.2 and 3.3 (3.2.4 if applicable)	1. Overview of staffing, learning resources and educational support (see Appendix B) 2. Workforce plan (including implementation of strategies) 3. Policies and procedures for: 3.1. staff qualifications and for determining equivalent academic or professional or practice-based experience 3.2. teaching staff availability for students to seek assistance (including students studying by distance or through third parties) 3.3. professional development of academic staff 4. Qualifications and experience of academic director or equivalent (resume) and of other academic leaders with broad responsibilities 5. Details of learning resources and policy and procedures for updating them 6. Description of, and access to, the learning management system, including details of accessibility, staff training and technical support on and off campus
4. RESEARCH AND RESEARCH TRAINING 4.1 and 4.2 (if applicable)	1. Overview of research and research training (see Appendix B) 2. Research and research training policy framework, including: 2.1. admission 2.2. policy and procedures for research student supervision and examination 2.3. codes of conduct 3. For research leaders: 3.1. already appointed or proposed, provide a full CV including research publication records 3.2. not yet appointed or identified, provide position descriptions 4. Description of research output recording system 5. Description of research environment in areas where research is to be conducted
5. INSTITUTIONAL QUALITY ASSURANCE 5.1-5.3 5.4 (if applicable)	1. Overview of institutional quality assurance framework, including relationship with academic governance processes, with organisational chart (see Appendix B) 2. Policies and procedures for internal quality assurance including cycles of approval and review for: 2.1. courses, including: template for course proposal as presented for approval plans for internal and external benchmarking of course design and student performance 2.2. academic and research integrity 2.3. academic and research misconduct 2.4. course review, including: course monitoring (i.e. recurrent monitoring of delivery between approval and review) approach to considering, monitoring and responding to student performance data and student feedback plans for reporting feedback on staff teaching and supervision, and periodic course review (at least every seven years) in preparation for re-accreditation 3. Policies and procedures for work-integrated learning and placements 4. Contracts with any third parties (if applicable) that deliver courses (specifying responsibility of the proposed provider and the third party), and other evidence of quality assurance controls and arrangements that will ensure compliance with the HES Framework
6. GOVERNANCE AND ACCOUNTABILITY 6.1-6.3	1. Overview of governance and accountability framework, including organisational charts of corporate structure (in the case of subsidiaries of corporate groups) and governance structure (see Appendix B) 2. If the applicant is a subsidiary company or a member of a corporate group, supply: 2.1. a copy of the instrument/s of delegation between the parent and subsidiary company (applicant) 2.2. a copy of the parent company’s risk management plan for the corporate group, and 2.3. a copy of the strategic plan for the corporate group 3. Governing body charter or equivalent 4. Evidence about the corporate governance planning, reporting and monitoring framework, including: 4.1. constitution of legal entity (or equivalent) or trust deed (if relevant) 4.2. qualifications and experience of governing body members 4.3. fit and proper person declarations by governing body members 4.4. access to independent and academic advice for governing body 4.5. delegation instruments and review arrangements 4.6. framework for third-party delivery of higher education including courses (if applicable) 4.7. framework for periodic independent review of effectiveness of governing body and of academic governance arrangements 4.8. minutes of governing body meetings for previous 12 months 4.9. strategic plan/s (including teaching and learning and, if applicable, research), business plan and capital management plan, as well as the schedule of planned course development for the next three years 4.10. policy framework and reporting arrangements for: freedom of intellectual inquiry equity well-being of students and staff information provision to students compliance, including compliance with the HES Framework strategic planning and institutional benchmarking financial management, viability and sustainability risk management, including a risk management plan, risk register and template status reports on risk and risk management to be reported to the audit and risk committee participation by Aboriginal and Torres Strait Islander people integrity of the awarding of qualifications business continuity planning and general financial and tuition safeguards student complaints, allegations of misconduct, breaches of academic or research integrity and critical incidents addressing lapses in compliance with HES Framework any other academic governance policies and procedures not already provided 4.11. arrangements for participation by students in decision-making processes 5. Evidence about academic governance framework, including: 5.1. terms of reference for academic governing body or bodies 5.2. institutional benchmarks for academic quality and outcomes 5.3. processes for academic oversight to ensure the quality of teaching, learning, research and research training 5.4. participation of students in academic governance 5.5. minutes of academic body or bodies meetings for previous 12 months 5.6. policy framework and reporting arrangements for: developing, monitoring and reviewing academic policies and their effectiveness review of implementation of delegations setting and monitoring quality assurance for: academic quality, student outcomes and performance, teaching and learning, and research integrity and research training, and setting and monitoring institutional benchmarks for academic quality and outcomes 6. Financial information: 6.1. audited financial statements for the three most recent financial years (or for all years available if the applicant has been operating for less than three financial years). If the most recent financial statement is more than six months old, then an interim financial statement must be attached 6.1.1. if a start-up entity, provide details of seed funding and/or contingency funding available to the applicant, not disclosed in the audited financial statements attached; this may include a formal loan agreement, capital agreement, deed of guarantee or funding agreement from a related party or other form of financial support 6. 2. audited financial statements for the parent entity for the three most recent financial years (or for all years available if operating for less than three financial years) 6.3. marketing plan and evidence of approval of the plans by the governing body 6.4. processes to ensure maintenance of prudent financial control, and detection and prevention of any fraud and mismanagement within its higher education operations 6.5. projected income and expenditure statement, projected cash flow statement and projected balance sheet for the next five years (using the TEQSA financial templates for income, cash flow and balance sheets) 6.6. an example of the financial report as presented (or format proposed to be presented) to the governing body 6.7. projected student numbers (EFTSL and headcount), and projected staff numbers (FTE and headcount) for the next five years (using the TEQSA templates for projected student and staff numbers), and 6.8. evidence of Tuition Assurance Safeguard arrangements (i.e. TAS membership details) 7. For each proposed course of study, description of any specific teach-out or transition contingency arrangements in the event that the course of study were discontinued, including availability and accessibility of similar courses
7. REPRESENTATION, INFORMATION AND INFORMATION MANAGEMENT 7.1-7.3 (7.1.2, 7.1.4, 7.2.2g and 7.2.3 if applicable)	1. Proposed marketing material (including web pages, social media sites and brochures) and general information about the provider including: 1.1. legal status 1.2. governance 1.3. organisational structure 1.4. financial standing, including provision of a copy of the draft statement of financial standing (see Guidance Note on Financial Standing) 1.5. delivery locations and their facilities and resources 1.6. indicative student enrolments 1.7. proposed courses 1.8. fees and charges 1.9. credit and recognition of prior learning policies and procedures 1.10. access to transition support 1.11. course delivery, including delivery by third parties 1.12. learning support and other student services 1.13. student obligations to the provider 1.14. policies and procedures relating to students 1.15. complaints and grievances processes 1.16. studying in Australia, for international students 2. Policies and procedures for ensuring compliance with the provider’s obligations to international students under the ESOS Framework (if intending to apply for ESOS registration) 3. Framework for engagement and monitoring of agents, including draft contract 4.  Framework to ensure secure and confidential maintenance of records and information systems

 

Notes:

1. Evidence requirements are described using generic terms - naming conventions may differ between providers. Refer to the HES Framework (Domains 1-7) for the actual Standards.
2. The specific evidence required will be documented by TEQSA in the form of the Confirmed Evidence Table for Registration and the Confirmed Evidence Table for Initial Course Accreditation..
3. All TEQSA application templates are available on the TEQSA website with the corresponding application guides.

 

 

Table 4. Course accreditation – indicative evidence requirements (Part A Domains 1-7)

STANDARDS	INDICATIVE EVIDENCE REQUIREMENTS
1. STUDENT PARTICIPATION AND ATTAINMENT 1.1, 1.3.3, 1.4 (1.4.5-1.4.7 if applicable), 1.5	Contractual arrangements with students including pro forma standard offers of admission to and acceptances by students for each course, including fee change and refund policies and any documents or conditions incorporated by reference in student contracts, and showing any special conditions of enrolment and participation for any course (if applicable) Course rules for progression including any prerequisites and compulsory requirements Samples of all certification documentation (including testamurs and statements of results) Note: Evidence relating to admission criteria (Standard 1.1.1) and the specification, alignment and assessment of learning outcomes (Standards 1.3.3 and 1.5.3 and Section 1.4) in particular is covered in the evidence for course design (Section 3.1)
2. LEARNING ENVIRONMENT 2.1.1 (if applicable)	1. Description of any specialist facilities (i.e. beyond standard classrooms) and equipment required for each proposed course, including any arrangements for delivery by third parties
3. TEACHING 3.1, 3.2 (3.2.4 if applicable), 3.3.1	1. Proposal for each course (approved by the academic approving body) which must include the following: 1.1. statement describing the design for the course, including the required elements listed in Appendix C using the TEQSA template for course admission information 1.2. rationale relating learning outcomes, AQF level specifications, unit learning outcomes and unit assessment using the TEQSA template for constructive alignment, and 1.3. unit outlines for a pre-confirmed sample of 6 to 8 units of study using the TEQSA template for unit outlines (to confirm selection of sample units, please contact TEQSA at new.registration.enquiries@teqsa.gov.au before you prepare your application) 1.4. copy of teaching materials for the pre-confirmed sample of 6 to 8 units of study 1.5. copy of assessment tasks and related rubrics, lecture content and tutorial tasks and solutions for the pre-confirmed sample of 6 to 8 units of study. You may be asked to provide fully developed content for other units as required, particularly for courses where specialist content is introduced after first year. Contact TEQSA at new.registration.enquiries@teqsa.gov.au to confirm your evidence requirements.  2. Table showing numbers, qualifications and experience of academic leaders and staff for each proposed course (including scholarship and teaching) plus position descriptions for those not yet appointed, as well as projected student numbers, using the TEQSA templates for abbreviated CVs and for projected student and staff numbers. 3. Note: abbreviated CVs are required for all academic staff (teaching and/or research, employed full time, part time and on a casual basis) 4. Arrangements for accessibility of teaching staff 5. Description of learning resources available (or proposed to be made available if the course is approved) for each course, including any arrangements for delivery by third parties
4. RESEARCH AND RESEARCH TRAINING (if applicable) 4.2.2, 4.2.3, 4.2.5	1. Table showing qualifications and experience of research supervisors for any proposed Higher Degrees by Research (HDR) using the TEQSA template for research management and supervision arrangements plus position descriptions for those not yet appointed 2. Description of the policy framework for the appointment of supervisors 3. Description of the applicant’s processes for examination of HDR candidates in the course(s) of study 4. Description of research environment in each narrow field of study for any proposed HDRs, including evidence that students are admitted to research training only where the training can be provided in a supervisory and study environment of research activity or other creative endeavour, inquiry and scholarship, and that the supervision and resources required for their project are available
5. INSTITUTIONAL QUALITY ASSURANCE 5.1.2, 5.1.3 5.4 (if applicable)	1. For each proposed course of study: 1.1. extract of minutes from meeting(s) of committee or board that gave final internal approval to the course as submitted to TEQSA 1.2. minutes of course advisory committee meeting or similar that provided input into course design 1.3. reports of external experts (if any) engaged by provider to provide input into course design 2. Description of arrangements for supervision of work-integrated learning, community-based learning or collaborative research training (if any) 3. Contract for delivery of a proposed course in whole or in part by each third party (if any), showing quality assurance controls
6. GOVERNANCE AND ACCOUNTABILITY 6.2.1i	1. For each proposed course of study, description of any specific teach-out or transition contingency arrangements in the event that the course of study is discontinued, including availability and accessibility of similar courses
7. REPRESENTATION, INFORMATION AND INFORMATION MANAGEMENT 7.1.1, 7.1.5, 7.2.1, 7.2.2a-f 7.1.2, 7.2.2g (if applicable)	1. Draft course-specific marketing material and information (including web pages (secured or access to website) and brochures)) for each proposed course made available prior to and after acceptance of an offer, including any materials developed by third parties

 

Notes:

1. Evidence requirements are described using generic terms - naming conventions may differ between providers. Refer to the HES Framework (Domains 1-7) for the actual Standards.
2. The specific evidence required will be documented by TEQSA in the form of the Confirmed Evidence Tables for Registration and Initial Course Accreditation.
3. All TEQSA application templates are available on the TEQSA portal. Access to the TEQSA portal will be provided by TEQSA once a proposed application is deemed to be sufficiently developed.

 

Appendix B

Overviews

Overviews are designed to orient TEQSA staff and external experts to the evidence being presented, how it fits together, and how it ensures that a provider will meet the requirements in one or more sections of the HES Framework. Each overview should be no more than two A4 pages long, except in the case of Domain 6 - Governance and Accountability, which can have up to two pages per section.

Each overview should be structured with the following headings:

1. Objective: what are these arrangements designed to achieve?
2. Framework: describe the framework of policies and procedures that are being put in place, pointing out the key features.
3. Resources (if applicable): what resources are being put in place to support achievement of the objective? Note any capital allocations and timelines of development.
4. Rationale: explain how the framework and the resources will ensure that the objective is achieved and the relevant Standards are met.

Appendix C

Course proposal – required elements

Course proposals should include:

• rationale (including expected graduate employment opportunities)
• qualifications to be awarded on completion
• admissions criteria
• course learning outcomes, methods of assessment and indicative student workload, and national/international comparators (consistent with Standards 1.4.1-3 and 1.4.5-7 [if applicable])
  • rationale for relationship between learning outcomes, AQF level specifications, unit learning outcomes and unit assessment and summary table mapping this alignment
• structure, duration and modes of delivery (in particular identifying any subjects delivered 100% online or by distance learning, i.e. not fully onsite or blended)
• list of units of study (indicate whether compulsory or elective)
• compulsory requirements for completion
• exit pathways, articulation arrangements, pathways to further learning
• requirements for the course to be professionally accredited/registered in order for graduates to gain work in the profession in Australia, and details of arrangements with professional bodies for such professional accreditation/registration
• research content (for Bachelor Honours, Masters or Doctoral qualifications)
• planned staffing complement, showing qualifications and experience of course coordinator and for all teaching positions as required by Standard 3.2.3, and:
  • resumes for any staff already engaged
  • position descriptions for positions not yet filled
  • evidence of equivalent academic or professional experience relevant to policy criteria, and
  • arrangements for oversight of staff who do not fully meet Standard 3.2.3.

Appendix D

Additional information required for a registration application

In the online form for the initial registration application, you will also be asked to provide the following information:

• legal entity details (including: ACN [if relevant], ABN and ASX codes [for listed companies]) and certified copies of supporting documents, based on the TEQSA template for evidence requirements by type of legal entity
• registered business details (including registered business and trading name details along with certified copies or extracts of supporting certificates)
• details of the provider’s (or any related entity’s) registrations with other authorities (existing or planned, for example as a Registered Training Organisation or CRICOS registered provider), and a URL for the list of courses currently delivered under these registration(s) as displayed on the relevant provider’s website, or a list of courses planned to be delivered
• details of the head office and principal place of business
• proposed delivery sites and any third party, agent or partner arrangements, using the TEQSA registration template for proposed delivery sites and third party/partner arrangement details, and accompanied by supporting documentation
• contact officer details for this application
• details of compliance with relevant Commonwealth, state, territory laws, and compliance with regulatory requirements, including any required supporting documents
• details of the corporate structure and trustee arrangements (if applicable)
• details of the ownership of the entity for any person or entity that owns 25% or more of the legal entity applying for registration (based on the TEQSA templates for evidence requirements by type of legal entity and for applicant ownership details), and accompanied by the completed TEQSA template for fit and proper person declarations
• details of applicant history, including the history of related entities (as defined in Appendix F) using the TEQSA templates for applicant history responses
• details of the legally constituted governing body, including the body which will confer higher education awards
• details of key personnel, using the TEQSA templates for key personnel details, fit and proper person declarations and abbreviated CVs (with the abbreviated CV required for the CEO and Academic Director only)
• details of any external advisers, using the TEQSA templates for external advisors
• details relating to financial viability and sustainability, including details of:
  • financial resources and financial relationships
  • student marketing and recruitment strategies
  • continuity planning and safeguards, and
  • arrangements for the detection and prevention of fraud and mismanagement,  
• the completed Confirmed Evidence Table for Registration (updated with the document titles/URL details for the specific evidence provided in the online application), and
• the completed TEQSA application declaration template.

Appendix E

Additional information required for an initial course accreditation application

In the online form for the course accreditation application for a new provider, you will also be asked to provide the following information:

• the contact officer details for each application (if different to the contact officer details for the registration application)
• the registered business name(s) under which the applicant intends to deliver the course(s) of study for which accreditation is sought
• the details of the course(s) covered by this application (including course name, AQF level, language of delivery if other than English [LOTE], as well as the broad, narrow and detailed fields of education). If the application covers a nested course of study, each course that makes up a component of the overall nested course of study must be added and paid for as part of the one application, including the highest level course itself with the nested structure. Note that each of these courses of study will be treated as separate qualifications for the purpose of accreditation by TEQSA
• whether the applicant intends to enrol overseas students in the course of study for which accreditation is sought (in which case you will need to contact the CRICOS team at cricos@teqsa.gov.au following achieving registration and accreditation, as described in stage 1.3 of this guide)
• details of the ownership of the intellectual content of the course(s) covered by the application
• other information about course delivery,  including whether any of the courses included in this application will:
  • be delivered in a language other than English (with additional information required for such courses using the TEQSA initial course accreditation template for delivery details for course(s) delivered in LOTE)
  • be delivered in a country other than Australia
  • include any work integrated learning
  • be delivered by a third party or partner arrangement, or
  • have a major research component      
• the proposed commencement date of the course(s) covered by this application
• study patterns using the TEQSA initial course accreditation template for study patterns
• details of the delivery mode(s) for each course covered by this application (including site name, address, website [if applicable], and list of subjects/units to be delivered at the site)
• the completed Confirmed Evidence Table for Course Accreditation (new provider) (updated with the document titles/URL details for the specific evidence provided in the online application), and
• the completed TEQSA application declaration template.

Appendix F

Definition of a related entity

Whether or not an entity is a related entity of an applicant will depend on the specific circumstances. As a guide, an entity will be considered to be a ‘related entity’ if it is:

1. connected to the applicant by being:

1.1. able to control, or materially influence, the applicant’s activities or internal affairs

1.2. able to determine, or materially influence, the outcome of the applicant’s financial and operating policies

1.3. a member of the applicant

1.4. financially interested in the applicant’s success or failure or apparent success or failure, or

1. a body corporate (within the meaning of the Corporations Act 2001[2]) that is related to the applicant by:

2.1. being a holding company of the applicant

2.2. being a subsidiary of the applicant

2.3. being a subsidiary of a holding company of the applicant

2.4. having one or more directors who are also directors of the applicant, or

2.5. controlling the applicant.

 

 

 

[1] The complete TEQSA Act is available from: https://www.legislation.gov.au

[2] The Australian Government Corporations Act 2001 is available from: https://www.legislation.gov.au