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Information collection

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Provider Information Request

The Provider Information Request (PIR) is a request for information under Section 28 of the Tertiary Education Quality and Standards Agency Act 2011. The collection is undertaken to ensure key data is available on all higher education providers to help inform TEQSA’s risk-based approach to regulation of the sector. We use this information to minimise the reporting burden on providers associated with regulatory processes, such as a renewal of registration.

TEQSA released a consultation summary paper on integrating the PIR into the Higher Education Data Collection in 2020. We considered feedback from providers and peak bodies, and this informed the release of the 2022 reporting requirements for the PIR collections.

2022 Provider Information Request 

This year, the PIR submission needs to be reported using the new Tertiary Collection of Student Information (TCSI). TCSI is operated by the Department of Education, Skills and Employment (DESE). The TCSI solution replaces the Higher Education Provider Client Assistance Tool (HEPCAT) for all education providers and the Centrelink Academic Reassessment Transformation (CART) for universities.

In 2022, there are additional data collection requirements to support the operation of the Tuition Protection Service (TPS) for up-front fee-paying students. This includes information that was collected via a manual process in 2021, including student names, residential addresses, and information about student courses and units, including cost and information on any work integrated learning unit requirements.

Onboarding to Tertiary Collection of Student Information (TCSI)

As DESE will support providers to transition, please ensure that your institution’s contact details with TEQSA remain up to date. 

The DESE TCSI support team will contact providers to start the onboarding process. Note that the onboarding process may take weeks and involve a period of transition while trial uploads are verified. We strongly encourage providers to prioritise the onboarding process, so that you can submit, check and validate the required data within the deadline.

For information about transitioning to TCSI, including TCSI FAQs and a range of support materials and information webinars, please visit the TCSI website.

Schedule

The deadline for submission dates for each data file is as follows:

Data file Deadline for submission
  • PIR Student Data
  • PIR Staff Data
  • end of August 2022 (Student)
  • end of August 2022 (Staff)
  • PIR Finance (HITS)
  • 30 June 2022 (December FY)
    or 30 December 2022 (June FY)

Note that the deadline for submission of student and staff data was previously reported as 30 June 2022. This has been delayed as per advice DESE’s letter of 18 May 2022 to PIR providers.

Help and support

Scope and structure documents, element specifications and a range of support materials, including introductory training, webinars and frequently asked questions, are available on the TCSI website. As per prior communications, the specifications of data elements in this collection may have changed. We encourage you to review all available documentation to ensure that submitted data is consistent with the required specifications.

While DESE’s TCSI Data Collections Team is the primary point of contact for the submission of data (TCSIsupport [at] tcsi.dese.gov.au), the Information Management Team at TEQSA (collections [at] teqsa.gov.au) is also available to respond to administrative queries throughout the submission period.

If your institution has only recently registered as a higher education provider, we understand you may not be in a position to supply all of the required information. Should this be the case, please contact the Information Management Team at TEQSA (collections [at] teqsa.gov.au) to discuss your individual circumstances. If you would like to learn more about transitioning to TCSI, including TCSI FAQs and a range of support materials and information, please visit the TCSI website.