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Information collection

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Provider Information Request

The Provider Information Request (PIR) is a request for information under Section 28 of the Tertiary Education Quality and Standards Agency Act 2011. The collection is undertaken to ensure key data is available on all higher education providers to help inform TEQSA’s risk-based approach to regulation of the sector. We use this information to minimise the reporting burden on providers associated with regulatory processes, such as a renewal of registration.

Responsibility for the administration of the PIR transitioned to the Department of Education, Skills and Employment (the Department) on 1 January 2016. The transition of the PIR is a key component in developing a single national collection for higher education data, an objective that aims to further reduce duplication of reporting for providers.

2021 Provider Information Request 

The arrangements for reporting student, staff and financial data previously reported to TEQSA are outlined below. 

Student and staff data

Structured student data (i.e. enrolments, load and completions) and academic staff data (i.e. full-time, fractional full-time and casual data) should be reported through the Department's Higher Education Information Management System (HEIMS). Consistent with the timeframe for previous PIRs, reporting commences from 1 March with submission due by 30 June.

A dedicated HEIMS PIR page is available that provides links to the PIR scope and structure documents, element specifications, and a range of support material including introductory reporting, training webinars and FAQs. 

For more information, contact the HEIMS Data Team at: HEIMS.datacollections [at] education.gov.au or on (02) 6240 7487.

Graduate surveys

To ensure that student survey data is available for all providers, TEQSA will continue to collect survey data from providers that do not participate in the Quality Indicators for Learning and Teaching (QILT) program. We will contact non-QILT participants to outline the process for submitting survey data prior to the PIR.

Aggregate third party staff

The structured staff submission is designed to obtain academic staff data relating to standard, comparable employee arrangements.

It is not specifically designed to collect data on other arrangements that may be in place, such as the use of volunteers, labour hire firms and non-controlled affiliates. However, consistent with previous years, TEQSA is providing the option for providers that utilise a significant proportion of third party academic staff to submit aggregated third party data in the PIR.

We will contact HEPs that have utilised this option in previous years with a template to submit this data. If your institution utilises third party academic staff and has not reported this in previous PIRs, please contact our Information Management team at collections [at] teqsa.gov.au to access this option. 

Financial information

All non-university providers are required to report financial information solely through the Department's HELP IT System (HITS). Reporting dates for the submission of financial data align with existing legislative requirements, with this information required within six months from the end of your institution’s financial year.

Providers are strongly encouraged to check that their HITS login details and permissions are up to date.  Any providers experiencing issues logging into HITS should contact FEE-HELP [at] education.gov.au for support. 

Submission of financial information containing significant and frequently occurring errors will be raised and providers will be required to amend all errors prior to resubmission. To avoid this, providers should ensure they are aware of the requirements and processes for submitting financial information.

Please contact collections [at] teqsa.gov.au should you require further information about the arrangements for reporting financial data.

PIR contacts

TEQSA no longer maintains a list of separate operational contacts (i.e. ‘PIR Contacts’) for each provider. Instead, correspondence related to the PIR is sent to providers’ principal contacts.

Providers that need change principal contact details should contact their case manager.