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Position description: Data Administrator

Position Title: Data Administrator
Group/Team: Policy and Analysis Group
Employment Type: Ongoing, full-time
Salary Range: $85,102 to $93,583 pa plus 15.4% superannuation
Classification: APS6
Location: Melbourne, Victoria
Reporting to: Assistant Director, Information Management
Agency Employment Act: PS Act 1999

Applications close at 11:59pm on 15 December 2019

Applications must include the following cover sheet: TEQSA job application cover sheet [DOCX 1MB]


The Tertiary Education Quality and Standards Agency (TEQSA) is Australia’s independent national quality assurance and regulatory agency for higher education. TEQSA’s role is to ensure that quality standards are met and that the interests of students and the reputation of Australia’s higher education sector are promoted and protected. 

All providers of higher education – universities and non-universities alike – that offer higher education qualifications in or from Australia must be registered by TEQSA.  Providers that do not have self-accrediting authority must also have their courses of study accredited by TEQSA.

Policy and Analysis Group

The Policy and Analysis Group is responsible for the management, development and improvement of TEQSA’s regulatory approaches, assessment frameworks and strategies, including quantitative and qualitative analysis. The Group also coordinates policy development, strategic projects, provider risk analysis, financial assessment of providers and the collection, storage and integration of sector data.  

Working closely with the Commissioners, CEO and Senior Management Team, the Group is responsible for providing information and analysis relevant for reporting against the Corporate Plan and Regulator Performance Framework, and information and analysis to support the quality, consistency and robustness of regulatory decisions.

The position

The Information Management team lead the development and operation of TEQSA’s Information Management portfolio, including data and content management and delivery of data that is complete, current and accurate. The team is critical to TEQSA's ability to take a strategic and a risk based approach to its regulatory function. Importantly, they build and deliver value-adding capabilities in the data curation, data analytics, and data manipulation disciplines.

The Data Administrator will support the Assistant Director Information Management with data collection and acquisition, management, reporting, analysis and input to data related policy for the agency. Responsibilities include responding to provider enquiries, administering data collections, preparing and delivering briefings and reports and responding to ad hoc data requests. 

Key accountabilities

  • assist with the implementation and maintenance of systems for gathering and managing data used for a range of purposes including the identification and management of risks in the higher education sector
  • assist the Assistant Director Information Management with the development and maintenance of documentation including policy and processes, data dictionaries and schemas relating to the TEQSA provider data collection
  • the development and maintenance of reports and data visualisation dashboards to support the internal stakeholders including the TEQSA risk team and regulatory operations teams.

Key challenges

  • the implementation and maintenance of systems to collect, maintain and analyse a range of data types 
  • establish effective relationships with stakeholders.

Key relationships





Assistant Director, Information Management
  • The Assistant Director Information Management is the conduit between the Data Administrator and senior management.
  • The Assistant Director Information Management is responsible for ensuring that the work of the Data Administrator focussed on meeting TEQSA’s key objectives.

Business line managers generally and Engagement group managers in particular

  • The Data Administrator will need to use the systems and expertise of internal TEQSA stakeholders for the purpose of data collection and management.
Assistant Director, Business Solutions and ICT
  • The Data Administrator will need to work closely with the Corporate group, in particular the Business Solutions and ICT team, who have responsibility for the agencies technology infrastructure.

Policy and Analysis staff

  • The Data Administrator will need to utilise the expertise of Policy and Analysis staff for the purpose of the identification of key data sources.



Commonwealth Department of Education
  • The Data Administrator will need to work with the Department of Education to acquire, validate and integrate sector data.

Key stakeholders in the higher education sector

  • The Data Administrator will need to develop and maintain a network of key stakeholders for the purposes of accessing key data sources.  

Key capabilities (from the ILS)

Shapes strategic thinking

  • Understands TEQSA’s objectives and ensures their work is focussed on meeting those objectives.
  • Undertakes objective, systematic analysis and draws accurate conclusions based on evidence including recognising the links between interconnected issues.

Achieves results

  • Values specialist expertise and capitalises on the expert knowledge and skills of others.
  • Sees projects through to completion. 
  • Adjusts plans as required and commits to achieving quality outcomes.

Cultivates productive working relationships

  • Builds and sustains relationships with a network of key people.
  • Consults and shares information.
  • Works collaboratively.
  • Mentors and coaches others.

Communicates with influence

  • Confidently presents messages in a clear, concise and articulate manner.
  • Approaches negotiations with a strong grasp of the key issues and anticipates the view of others.


Selection criteria


Please note that your responses to the selection criteria should be brief and not exceed 200 words per criteria.

  1. strong technical skills in the area of data collection, consolidation and analytics including experience with business intelligence, data warehousing and enterprise content management systems and tools
  2. experience working on projects associated with IT systems implementation including good organisational skills and the ability to meet key milestones
  3. a demonstrated ability to develop and maintain beneficial professional relationships
  4. the ability to effectively communicate with a broad cross section of stakeholders including high-level written skills and the ability to effectively explain technical concepts
  5. an understanding of the domestic and global higher education sector or the ability to quickly acquire that understanding. 


It is preferred if the successful applicant has a relevant tertiary qualification(s) or significant relevant experience.


The successful applicant must:

  • be an Australian citizen or subject to approval of the Agency Head, hold the necessary visa and work permits appropriate to the employment
  • satisfactorily complete a National Police Check.

Failure to satisfy any of these conditions may result in the withdrawal of an offer of employment or termination of employment.

TEQSA supports workplace diversity and values the contribution of people from diverse backgrounds. In particular, applications are encouraged from Aboriginal and/or Torres Strait Islander people, people with disability, and people with cultural and linguistic diversity.

How to apply

Applicants need to refer to our Careers page.

You should include the following in your application:

  • TEQSA job application cover sheet
  • your responses to the selection criteria (maximum of 200 words per criterion)
  • a current resume.  

Completed applications are to be submitted to recruitment [at] teqsa.gov.au

For assistance addressing the selection criteria, you may wish to refer to ‘Cracking the Code: How to Apply for Jobs in the Australian Public Service’.