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Position Description: Commission Committee Officer

Position Title: Commission Committee Officer
Group/Team: Executive Office
Employment Type: 12 Months Non-ongoing, Full-time
Salary Range: $84,259 to $92,657 p.a. plus 15.4% superannuation ($85,102 to $93,583 p.a. from 18 November 2019 plus 15.4% superannuation)
Classification: APS Level 6
Location: 530 Collins Street, Melbourne, Victoria
Reporting to: Manager, Executive Office
Agency Employment Act: PS Act 1999

Applications close at 11:59pm on 13 May 2019

Applications must include the following cover sheet: TEQSA job application cover sheet [DOCX 1MB]

Overview

The Executive Office supports TEQSA’s four Commissioners and the Chief Executive Officer (CEO). The Executive Office has a front line role in liaising with a range of stakeholders such as the Minister’s Office, the Department of Education and Training, and the Higher Education Standards Panel. 

The Executive Office is responsible for providing administrative and secretariat support for the Commission, Accountable Authority, CEO, Senior Management Team, Audit Committee and Security Committee. This includes preparing briefs, correspondence and presentations; coordinating meetings and meeting papers; arranging travel and accommodation; and managing diaries. The Executive Office is also responsible for corporate planning and reporting, parliamentary liaison, coordination of the internal audit function, and advising on agency security and enterprise risk.

The position

The Commission Committee Officer is a key liaison role between the Commissioners and the other areas of the agency. The Commission usually meets fortnightly, and Commissioners undertake further work out-of-session as a group and individually.

The role works in close collaboration with the Executive Officer to the Commissioners, and liaises with colleagues at all levels to facilitate the timely delivery of high-quality support to the Commissioners. The role involves coordinating Commission meetings and other Commission work; developing advice for Commissioners and staff; and quality assuring material to ensure consistency with legislative requirements as well as relevant policies and procedures. The Commission Committee Officer is expected to be professional, with effective interpersonal skills, excellent attention to detail, sound judgement, and the ability to manage competing priorities and sensitive material/issues.

The work of the Executive Office is varied and dynamic and extends across the whole agency. The small team works collaboratively to achieve its goals, and the successful candidate will be adaptable and be prepared to contribute to the work of the whole team.

Position duties

In collaboration with the Executive Officer to the Commissioners:

  • developing and monitoring the Commission forward agenda in liaison with regulatory areas
  • preparing the agenda, coordinating and distributing meeting papers, recording meeting minutes, and recording decisions
  • quality assuring meeting papers, out-of-session items and decision documents
  • processing and reporting on Commissioner delegate decisions and out-of-session items
  • reviewing and reporting on the progress of meeting actions
  • overseeing the notification and publication of Commission decisions
  • preparing and updating internal communications on Commission processes and decisions
  • actioning Commissioner requests regarding correspondence, presentations and meetings
  • developing and maintaining standard operating procedures
  • other duties as required.

Selection criteria

Please note that your responses to the selection criteria should be brief and not exceed 200 words per criteria.

  1. experience in providing secretariat support to high-level committees and contributing to the improvement of the operation of meetings
  2. strong written communication skills, including the ability to prepare briefs, agenda papers and presentations and contribute to agency-wide projects
  3. high-level organisational skills and attention to detail, with demonstrated experience in managing multiple tasks, meeting deadlines within short timeframes, and working independently under limited guidance and as a member of a team in a pressured environment
  4. strong interpersonal and oral communication skills, and the proven ability to liaise and communicate effectively with internal and external stakeholders and obtain cooperation from staff at all levels
  5. knowledge or understanding of regulatory frameworks and regulatory decision making.

Qualifications

A relevant tertiary qualification(s) and/or experience in the State or Commonwealth Public Service is preferred is preferred.

Eligibility

The successful applicant must:

  • be an Australian citizen, or, subject to approval of the Agency Head, hold the necessary visa and work permits appropriate to the employment
  • satisfactorily complete a National Police Check
  • obtain and maintain an Australian Government Security clearance to Baseline status.

Failure to satisfy any of these conditions may result in the withdrawal of an offer of employment or termination of employment.

TEQSA supports workplace diversity and values the contribution of people from diverse backgrounds. In particular, applications are encouraged from Aboriginal and/or Torres Strait Islander people, people with disability, and people with cultural and linguistic diversity.

About TEQSA

The Tertiary Education Quality and Standards Agency (TEQSA) is Australia’s independent national quality assurance and regulatory agency for higher education. TEQSA was established on 29 January 2012 under the Tertiary Education Quality and Standards Agency Act 2011.

TEQSA’s role is to ensure that quality standards are being met by all higher education providers so that the interests of students and the reputation of Australia’s higher education sector are promoted and protected. TESQA takes a risk-based approach to planning and implementing its assessments of provider compliance with these standards.

All providers of higher education – universities and non-universities alike – that offer higher education qualifications in or from Australia, must be registered by TEQSA. Providers that do not have self-accrediting authority, which is virtually all of the non-university providers at present, must also, have their courses of study accredited by TEQSA.

TEQSA’s purpose

To protect student interests and the reputation of Australia's higher education sector through a proportionate, risk-reflective approach to quality assurance that supports diversity, innovation and excellence.

Further information about TEQSA can be found at our What we do page.

How to apply

Applicants need to refer to our Careers page.

You should include the following in your application:

  • TEQSA job application cover sheet
  • your responses to the selection criteria (maximum of 200 words per criterion)
  • a current resume.  

Completed applications are to be submitted to recruitment [at] teqsa.gov.au

For assistance addressing the selection criteria, you may wish to refer to Cracking the Code: How to Apply for Jobs in the Australian Public Service