Coronavirus (COVID-19) – statement on notifications
Notifying TEQSA of material changes
On 30 June 2021, TEQSA published a revised Material Change Notification policy. This policy outlines the circumstances in which providers are required to notify TEQSA of material changes and the method for notification and supersedes the below Coronavirus (COVID-19) – statement on notifications.
TEQSA is temporarily relaxing its Material Change Notification Policy due to the COVID-19 pandemic1
The COVID-19 pandemic presents unprecedented challenges to higher education providers. To reduce reporting burden, TEQSA is temporarily relaxing its Material Change Notification Policy (the Policy).
Providers should notify TEQSA as soon as practically possible if one or more of the following circumstances apply:
- ceased or suspended the delivery of a course (or courses) of study
- closed one or more campuses
- changed to an online mode of delivery for one or more courses of study
- material risks to ongoing financial viability including:
- a Liquidity Ratio below 1.02 ; and/or
- an operating cash flow ratio below 0.53
- experienced a change in ownership or control
- temporarily stood down, or permanently retrenched, staff as a direct response to the COVID-19 pandemic
- unable to meet practical placement requirements of a course which impacts the timely completion of the course
- lost accreditation by a professional accrediting body for one or more of its courses due to a change (or changes) to course design or delivery, including mode of delivery.
Providers must also notify TEQSA if an event happens or is likely to happen which significantly affects their ability to meet the Higher Education Standards Framework.
Over the coming months, TEQSA will further streamline its provider notification requirements to ensure it can provide targeted support and guidance to providers and to support students at this time.
Submitting a notification
The notification should include information about:
- the nature of the change
- whether it is a temporary change or ongoing (e.g. constitutes an ongoing/permanent change to operations)
- how the provider is managing the change and/or mitigating any material risks
- their internal approval process for the change/s (if applicable).
In particular, where the notification relates to changing to an online mode of delivery, information should be included on the steps taken to ensure continued quality of teaching, adequate resources for staff and support for student wellbeing and safety.
Providers should submit notifications to TEQSA via email to materialchanges [at] teqsa.gov.au.
What happens next?
Importantly, a material change notification is not an application. You do not need to wait for a response from TEQSA once you have met your obligation by submitting a material change. TEQSA will review the information you submit in your material change and contact you with any questions or concerns if needed.
- This statement supersedes TEQSA’s Material Change Notification Policy, and the agency’s previous advice on material changes issued on its COVID-19 update page, until further notice.
- Liquidity Ratio calculation is Current Assets (excluding related party loans and receivables) divided by Current Liabilities (excluding related party loans and payables).
- Operating Cash Flow Ratio calculation is Operating Cash Flow (excluding dividends received and interest received) divided by Total Current Liabilities (excluding related party loans/payables).